Integrating Supernote Into Everyday Life

✈️ A Journey Through the Supernote Passport

When I first started with Supernote, I didn’t realize it would become such a personal companion — a quiet, intelligent space that mirrored the way I think, work, and create. What makes this device unique isn’t just its design or e-ink display — it’s the philosophy behind it. It’s about slowing down to think better.

The Supernote Passport captures that philosophy perfectly — a symbolic guide to your growth as a user. It’s divided into three phases:


1️⃣ Preflight – preparing for takeoff, setting intentions, and building your foundation.

2️⃣ In Flight – finding rhythm, refining workflows, and personalizing your system.

3️⃣ Destination – mastering your craft, evolving with your device, and leaving a legacy in digital ink.

Each of these stages reflects how I’ve integrated Supernote into my own life — from my first notebook to now, where it’s part of everything I do: journaling, working, planning, and creating.

🧭 1. Preflight — The Preparation Phase

Before you even start writing, the Preflight phase is about orientation. Think of it like a pilot’s checklist — you’re learning the controls, setting the course, and deciding what this device will mean to you.

When I unboxed my first Supernote, I didn’t rush to import templates or organize folders. I started with one simple action: I wrote.

That first page — raw, imperfect handwriting on a digital canvas — was the moment I understood Supernote’s purpose: to make thinking tactile again.


During this phase:

  • Explore the feel of the pen and the texture of the screen.

  • Write a page that means something to you — not notes, but thoughts.

  • Create two main folders to anchor your system:


    • Notes Folder: where your living, active notebooks go — your planner, journals, sketches, and current projects.

    • Documents Folder: where your references, PDFs, and archives live.


The Preflight checklist is more than setup — it’s your chance to define how you’ll use your Supernote.

Will it be your planner? Your sketchbook? Your second brain?

Whatever your choice, set that intention early — it becomes your flight plan.

☀️ 2. In Flight — The Everyday Journey

Once you’re airborne, you begin to find your rhythm. This is where In Flight users — existing owners who want to optimize their experience — learn to shape Supernote around their lifestyle.

For me, this phase transformed my habits completely. Each morning, my Supernote is my anchor:

  • I open my My Deep Guides planner (turned into a template) to outline the day.

  • I sync my handwritten events with my Apple Calendar — blending analog flow with digital precision.

  • I journal briefly — gratitude, intentions, or creative notes.

By midday, my Supernote switches roles — from reflection to work. I use it for project notes, meeting breakdowns, and creative drafts for my Pagtuklas book.

Here’s where I discovered my structure: the five-step workflow system that ties into the P.A.R.A. Method:

1️⃣ Research – Gathering raw fragments (via the Digest App).

2️⃣ Synthesis – Connecting those fragments into insight.

3️⃣ Writing – Drafting narratives and reflections.

4️⃣ Exporting – Moving finished pieces into Drafts or Obsidian.

5️⃣ Archiving – Bringing completed work home to my Supernote library.


This is where the In Flight mindset thrives — you begin to fine-tune your ecosystem. Maybe you start customizing templates, creating notebooks for recurring projects, or syncing notes to external tools.

My Examples:

Supernote becomes less of a device and more of a rhythm — part of your day, not separate from it.

🌙 3. Destination — Growth and Legacy

The final stage, Destination, is where long-term users evolve with their device. It’s not about doing more — it’s about doing better, deeper, and with intention.

This is where I am now — and where the Supernote Passport feels most alive. Every notebook, every workflow, every sketch becomes part of a larger story: a reflection of how I’ve grown through the act of writing.

For me, this phase means:

  • Refinement: Reworking old systems to fit my current life. My PARA setup shifts yearly, just like I do.

  • Creativity: Using my A6X2 as a travel sketchbook, blending art, reflection, and documentation.

  • Continuity: My Supernote acts as a long-term archive — my “digital paper trail” across projects, travels, and personal discoveries.

My Examples:

The Destination phase is less about mastering Supernote and more about mastering yourself through it. You start seeing patterns in your handwriting, how your thoughts evolve, how your creative voice strengthens over time.



You realize the Supernote Passport isn’t a program to complete — it’s a mirror of your creative journey. Every notebook becomes a stamp, every page a memory of where you’ve been and who you’re becoming.



✨ Final Reflection

Integrating Supernote into everyday life isn’t about technology — it’s about transformation.

It begins with preparation (Preflight), becomes a lifestyle (In Flight), and grows into a philosophy (Destination).


From the first stroke of a pen to the pages you’ll one day revisit years later, Supernote quietly teaches you to slow down, reflect, and build meaning — one notebook at a time.

So if you’re new to the Supernote ecosystem, don’t worry about being perfect. Just start.

Every word you write is a step in your journey.

Every notebook is a passport stamp.

And someday, when you look back through your digital pages, you’ll realize — you didn’t just use Supernote.

You lived through it.

Have a nice trip!

P.A.R.A. Method

How I Apply the P.A.R.A. System in Supernote

The P.A.R.A. Method by Tiago Forte.

The P.A.R.A. System — Projects, Areas, Resources, Archives — is my framework for keeping Supernote organized and purposeful. Originally developed by productivity expert Tiago Forte, P.A.R.A. is designed to give every piece of information a clear home based on how actionable it is. Instead of filing notes by topic or type, it focuses on how you’ll use them.

That simple shift has changed everything for me. With Supernote, P.A.R.A. becomes not just a filing system, but the structure that turns my digital notebooks into both a workshop and a library.

What is P.A.R.A.?

Here’s a quick breakdown of Tiago Forte’s method:

  • Projects – Short-term efforts with a clear outcome and end date (e.g., finishing a presentation, writing a draft, or running a training).

  • Areas – Ongoing responsibilities that don’t really end but require consistent attention (like finances, health, or professional development).

  • Resources – Useful material you might need to reference later: articles, quotes, ideas, research, or clippings.

  • Archives – Completed projects and inactive material you don’t want cluttering your active system, but still want to keep for the future.

Instead of scattering notes everywhere, P.A.R.A. creates a rhythm: what’s active stays in view, and what’s done gets preserved.

📝 Notes Folder — My Control Center

On my Supernote, the Notes folder is where my P.A.R.A. system lives. It’s my control center — the dashboard I check into daily. Inside, I divide notebooks into the first three P.A.R.A. categories:

  • Projects – Active notebooks with a goal and deadline. When the project ends, the notebook moves on.

  • Areas – Long-term notebooks for responsibilities that never stop, like training or finances.

  • Resources – A collection of references and clippings that feed into the work above. My Digests often land here before they connect to bigger projects.

By separating each notebook by subject, I know exactly where things belong and can link between them without losing momentum.

📂 Documents Folder — Archiving & Retention

The Documents folder is my version of the Archives. Finished projects, old reflections, and completed notebooks all move here. It keeps my Notes folder lean and active, while still holding onto the history of what I’ve done.

I think of it as my library shelves: quiet, organized, and always available if I need to revisit something.

The Balance of Notes and Documents

  • Notes = workshop. It’s where the work happens now, where projects are alive and areas are maintained.

  • Documents = library. It’s where past work lives, out of the way but not lost.

This balance lets me focus without clutter, while also keeping a reliable archive I can return to.

Why P.A.R.A. Works on Supernote

Supernote gives me the feel of paper with the power of digital linking. Adding Tiago Forte’s P.A.R.A. system on top brings clarity:

  • Notes stay actionable.

  • Archives stay safe.

  • Every notebook has a home.

For me, that’s the difference between “just storing notes” and building a system I can actually live inside.

Supernote, shaped by P.A.R.A., has become more than a digital notebook. It’s a second brain that helps me build, track, and preserve ideas in a way that grows with me.

Interested in Second Brain system/ Personal Knowledge Management Tool (PKM)?

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My Supernote Landing Page

The Central Hub for My Yearly Projects

When I open my Supernote, the first thing I see is my landing page. It’s my central hub—a carefully structured space where I track all the projects I’m working on throughout the year. But unlike a traditional dashboard that accumulates tasks indefinitely, my landing page is fluid. Each project has a dedicated start and end date, ensuring that nothing stays on my radar longer than necessary. Once a project is completed, it disappears from the landing page, making room for what’s next.

I deliberately placed my landing page in my Notes folder instead of my Documents folder. My Notes folder acts as an active workspace—a place where ideas, tasks, and priorities are constantly evolving. The Documents folder, on the other hand, is more of a long-term archive, where finalized work and references live. By keeping my landing page in Notes, I reinforce its temporary nature. It’s not meant to be a permanent fixture but a dynamic space that keeps me focused on my current priorities.

This system keeps me organized without overwhelming me. Instead of sifting through old files or getting lost in a sea of documents, I always know exactly where to look. My landing page is my guidepost, helping me move through the year with clarity and purpose.

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Top Down Organization

How a Top-Down Organization System Transformed My Supernote Workflow


Staying organized in a digital workspace can be overwhelming, especially when files start piling up. On most devices, navigating through folders from left to right feels tedious and cluttered. But on my Supernote, I found that using a top-down organization system completely changed the way I manage my files.

Instead of clicking through endless folder layers, I now arrange everything vertically, making my workspace clean, accessible, and efficient. If you’ve ever felt frustrated with digital clutter, I can’t recommend this approach enough—it has been a game-changer for me.


Organizing My Planners on Supernote


When I first started organizing my files top-down instead of left-to-right, everything instantly felt more streamlined. The Supernote’s minimalist design naturally lends itself to a vertical structure, and this approach has helped me stay focused without distractions.

I no longer waste time searching for what I need. Instead, everything is arranged in a way that makes sense at a glance, allowing me to navigate effortlessly through my notes, projects, and planners.


Why Top-Down Just Works on Supernote


A Cleaner, More Organized View


One of the first things I noticed was how much cleaner and structured my Supernote felt after switching to a top-down layout. The e-ink display already makes everything crisp and easy to read, but the vertical structure takes that clarity even further.


Unlike other devices where files are spread across the screen, creating a cluttered mess, my Supernote now presents a simple, structured list. This allows me to focus on one thing at a time instead of being visually overwhelmed by too much information at once.


Navigating Files Feels Effortless


Scrolling through a top-down list on my Supernote feels smooth and natural. I can quickly scan through my folders, notes, or projects without getting lost in unnecessary layers.


Grouping related documents together is now more intuitive, making it easy to access work-related files, personal notes, or creative projects in seconds.


Maximizing Screen Space


The Supernote’s screen size is perfect for a vertical organization style. With a top-down structure, I can:

✔️ Keep my screen clean and uncluttered

✔️ See a focused list without distractions

✔️ Leave room to preview documents or jot down quick notes


Since the Supernote’s display is narrower than traditional tablets, horizontal layouts waste valuable screen space. The top-down approach makes the most of every inch.


Less Overwhelm, More Focus

One of my favorite things about my Supernote is how it helps me stay focused, and a top-down structure enhances that even further.

When I open a folder, I’m not met with a chaotic spread of files. Instead, I see a neatly arranged list—one item under another. It’s easy to process information step by step, without feeling overwhelmed.

There’s no visual clutter, no distractions—just clarity.


Intuitive and Fast Navigation

Scrolling vertically on the Supernote feels effortless. Whether I use the touchscreen or the navigation buttons, everything is quick and responsive.

I can move through folders without wasting time searching, and since I often sync files with other devices, the structure remains consistent and easy to manage across all my platforms.


It Grows With My Workflow

As my notes and projects expand, my top-down organization system scales effortlessly.


✔️ I can add subfolders without losing track of anything

✔️ Reorganizing files takes seconds

✔️ It adapts easily to my evolving workflow—whether I’m working, brainstorming, or planning trips


Since I’m constantly juggling work, creative ideas, and travel plans, this system makes it easy to keep everything in order without stress.


A Supernote Workflow That Works for Me


Switching to a top-down organization system has completely changed how I use my Supernote. My files are now structured, easy to navigate, and perfectly aligned with the Supernote’s minimalist design.


If you’re looking for a way to simplify your workflow, eliminate digital clutter, and make navigating files effortless, I highly recommend giving this approach a try. It’s simple, incredibly effective, and makes the Supernote even more enjoyable to use.

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My Supernote Setup

HOW I SETUP MY SUPERNOTE

Over the years, my system has gone through many iterations as I explored different ways to organize and plan. I wanted this part to be more about the process of how I’m organizing my Supernote. More examples of how I’m using my Supernote can be found on my:

Now, I've settled on what I believe to be the best setup yet for me--a system that helps me organize, capture ideas, and prepare for the new year with clarity and purpose. Here's a look at how I use my Supernote to stay on top of everything.

1. Top-Down Organization: A Landing Page and a Second Brain

One of the key breakthroughs in my Supernote system was shifting to a top-down organization style. Instead of navigating left to right through layers of folders, I designed a structure that keeps my workspace streamlined and intuitive.

• Documents Folder:

This is my Archiving / Retention space. Once something is complete, it gets moved here. Finished work all live in this section. Instead of cluttering the system I use daily, they’re preserved here as part of my long-term archive. Think of it as the library shelves that hold the story of what I’ve done so far.

• Notes Folder:

In the Documents folder, I've created a series of well-organized folders that I think of as my second brain. Each folder represents a major area of focus, like work projects, personal development, or reference materials. This setup keeps everything logically separated and easy to access.

2. My Planner: A Digital Twist on Analog

MDO Planner

One of my favorite parts of planning on my Supernote is recreating the experience of my analog planner. I use an MDO planner, converted into a PDF, to mimic the layout and functionality of a Hobonichi planner while incorporating digital conveniences.

• Headers and Keywords for Efficiency:

Using headers and keywords within my planner allows me to navigate quickly and easily. Whether I'm referencing past entries or tracking specific themes, this structure makes it simple to find exactly what I need.

• The Best of Both Worlds:

This system gives me the best of analog and digital planning. I can enjoy the tactile satisfaction of writing by hand while using powerful tools like search and backups. It's an intentional and flexible way to plan, and it helps me stay on track throughout the year.

3. Essential Features

• Quick Access:

Quick Access

My Quick Access bar includes my meeting notes and daily capture notes, two core components of my workflow. I organize these into two six-month sections each year, which keeps file sizes manageable and ensures everything remains fast and easy to search.

• Intentional Favorites:

When I need to focus on specific tasks or projects, I rely on the Favorites feature. This forces me to be deliberate about what I prioritize. Rather than digging through folders, I can go straight to the most important notes or documents, making my workflow more intentional and efficient.

• Landing Page with Links

Landing Page

The landing page is my compass, helping me stay focused and saving me time when managing multiple projects at once.

• Digest App:

Digest becomes a centralized database that feeds into all my projects.

Why This System Works

After five years of refining my process, this setup strikes the perfect balance between structure and flexibility. The top-down organization keeps me focused, the planner helps me stay intentional, and these Essential Features ensures I'm always ready to capture ideas or review important notes.

Final Thoughts

The Supernote has been an incredible tool for organizing and planning, and this system has become the best way for me to prepare for the new year. Whether you're a longtime user or just starting out, I encourage you to experiment and refine your own workflow. With a little intention and creativity, you can create a system that supports your goals and helps you stay organized all year long.

Here's to another great year of planning and creating!

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Mastering Digital Organization

minimalist approach to note folders

the digital note dilemma

Digital notes are essential for capturing ideas, insights, and information. However, without a clear organizational structure, they can quickly spiral into chaos. Folders upon folders, subfolders, and nested hierarchies can lead to confusion and frustration, making it difficult to find what you need when you need it.

The Minimalist Approach

Embracing a minimalist approach to note folders involves simplifying your organizational structure to its essential components. Instead of creating numerous folders for every conceivable category, focus on creating a streamlined system that promotes clarity and efficiency. Here’s how to do it:

1. Streamline Categories: Instead of creating folders for every topic or subtopic, consolidate similar categories into broader themes. For example, instead of separate folders for “Work Projects,” “Personal Projects,” and “Hobbies,” consider creating a single “Projects” folder.

2. Limit Subfolders: Resist the temptation to create endless layers of subfolders. Instead, aim for a shallow hierarchy with only a few levels of nesting. This reduces complexity and makes it easier to navigate your notes.

3. Use Descriptive Naming: Opt for clear and concise folder names that accurately reflect the content they contain. Avoid ambiguous or generic names that could lead to confusion.

4. Archive Regularly: Regularly review and archive old or obsolete notes to keep your folder structure lean and clutter-free. This prevents unnecessary accumulation of digital debris and ensures that your system remains efficient over time.

Benefits of a Minimalist Approach

1. Improved Efficiency: A minimalist folder structure makes it easier to locate and retrieve notes quickly, saving you valuable time and effort.

2. Reduced Cognitive Load: By simplifying your organizational system, you reduce cognitive overload and decision fatigue, allowing you to focus on the task at hand without distraction.

3. Enhanced Clarity: A minimalist approach promotes clarity and comprehension, making it easier to understand the overarching structure of your notes and files.

4. Flexibility and Adaptability: With fewer folders to manage, your organizational system becomes more flexible and adaptable to changes and updates, ensuring that it remains relevant and effective over time.


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Using a smaller notebook

Benefits of separaTing notebooks

Restructuring notebooks with links

I used to keep my work meetings and to-do lists all in one long running notebook. It worked… until it didn’t. That notebook ballooned to over 200 pages, and it became harder to flip between daily notes and the tasks I needed to act on.

I changed my approach. Now I separate each notebook by subject—one for meetings, one for tasks, and so on—and then link them together. This has made a noticeable difference in how I work.

Here are the benefits I’ve seen:

*Multiple meetings per day*

1.Less page turning to see the to dos

2.Ability to see to do items on one page

3.Smaller files-my past notebook had somewhere over 200 pages

4.Ability to group and reflect on a weekly basis of tasks than being overwhelmed daily

5.Limit only one page per week for work tasks. I know that I can not take on any more before completing the tasks on the page

Smaller Notebooks vs. Bigger Notebooks

Smaller Notebooks

Pros:

  • Faster navigation and load times.

  • Easier to group related content (e.g., separate notebooks by subject, project, or quarter).

  • Naturally prevents overwhelm by setting limits.

  • Makes linking between notebooks more intentional.

  • Reduces the “scroll fatigue” of flipping through hundreds of pages.

Cons:

  • More setup work to create and manage multiple notebooks.

  • Can feel fragmented if you forget where you put something.

  • Linking is almost essential—without it, context switching takes longer.

Bigger Notebooks

Pros:

  • Everything is in one place—no need to remember which notebook holds what.

  • Easy for chronological journaling or long-form capture.

  • Works well for “brain dump” styles of note-taking.

  • Less initial setup—just keep adding pages.

Cons:

  • Can become unwieldy with 200+ pages.

  • Slower navigation and heavier file size.

  • Tasks and notes can blur together, leading to overwhelm.

  • If the file becomes corrupt, you’re out of luck. This happened to me twice, and I told myself: never again.

For me, smaller notebooks separated by subject and connected with links have been the sweet spot. They keep things light, flexible, and structured enough that I can actually see progress week by week instead of drowning in an endless stream of notes.

How has the linking feature changed your notebook structure? Do you prefer smaller, subject-based notebooks, or one big running notebook?